LTCEA - By Laws

Posted 10/27/2017

The association shall be referred to as “Long Term Care Educators’ Association” (and sometimes as LTCEA, or “The Association”)

Purpose: To provide a means for healthcare providers and educators to network, share resources and improve the quality of care in long term care facilities through education.

The objectives of the Long-Term Care Educators’ Association shall be to:
1. Identify and develop resources for Long Term Care professionals and educators.
2. Share teaching methods effective for adult learners in Long Term Care.
3. Promote education, research, and advocacy for residents, families, and caregivers in long term care.
4. Review legislative changes at the State and Federal level that affect long term care.
5. Provide educational opportunities by providing monthly speakers

Section 1.
Members of the Association (“members”) are those persons involved in long term care education and those professionals practicing in the field. These persons may be directly involved in LTC communities or indirectly involved by providing services or goods.

Section 2. The annual (January-December) dues shall be fifteen dollars ($15.00) per calendar year. Dues are due by January 31st. Members whose dues are not paid shall automatically be dropped from membership in the Association on April 1st.

Section 1.
Elected Officers shall consist of a President, Vice-President, Recording Secretary, and a Treasurer. Appointed Officers shall include Merchandise Coordinator and Resource Coordinator. These officers shall perform the duties prescribed by these bylaws and by the Association. Every officer shall be a member of the Board of Directors.

Section 2. The officers shall be elected by ballot by the members of the Association to serve for two (2) years or until their successors are elected. Their term of office shall begin in January after the election held at the annual meeting in the last quarter of the calendar year.

Section 3. No member shall hold more than one (1) office at a time, and no member shall be eligible to serve more than two (2) consecutive terms in the same office.

Section 1.
The President shall perform those duties prescribed by the parliamentary authority adopted by the Association. The President shall be an ex-officio member of all committees, except for the Nominating Committee. The President shall participate as a member of the Board of Directors for one year after his/her term expires.

Section 2. The Vice-President shall serve as the presiding officer of the Association in the event the President is absent from a regular meeting. He/she shall automatically assume the office of President for the remainder of the term should the office be vacated. The Vice-President shall chair the Program Committee, send to members notices of each meeting, and submit all required documentation to obtain CEUs for programs. The Vice-President will oversee the organization and presentation of the Festival of Learning. The Vice-President shall coordinate maintenance of the website and any future social media.

Section 3. The Recording Secretary shall serve as the recording officer of the Association and the custodian of its records, including meeting attendance, and minutes of the monthly meetings held, as prescribed by the parliamentary authority adopted by the Association and these bylaws. The Recording Secretary shall be responsible for general correspondence such as, but not limited to, thank you notes, sympathy notes, and communication to facilities, sponsors, and members. The Recording Secretary shall maintain copies of all correspondence and meeting notes, and as such shall be the organization’s Historian.

Section 4. The Treasurer shall be entrusted with custody of the funds of the Association as prescribed by the parliamentary authority adopted by the Association. The Treasurer shall collect dues, pay bills, maintain and update the Membership Directory continuously. The Treasurer shall provide a report at each monthly meeting and shall make a full financial report to the members at the last membership meeting of each year. The Treasurer shall be the Chair of the Finance Committee and coordinate all purchases. The Treasurer will be responsible for all online financial transfers and transactions for annual membership and event billing via the designated online payment portal chosen. The Treasurer shall assist the Vice-President in securing sponsors for our Festival of Learning. The Treasurer shall maintain all licenses required by local, state, or federal agencies, renewing as necessary.

Section 5. Misc. Any officer who is unable to fulfill the duties of the position may be relieved of the office by decision of the Board of Directors, who will then appoint a replacement to serve until the next scheduled election. Elected and Appointed Officers will be required to meet or exceed the expectation of attendance at a 75% rate for their term. Officers who are unable to fulfill this requirement, for any reason, may be asked to step down from their elected or appointed position based on the decision of the Board of Directors.

Section 1.
A Merchandise Coordinator and Resource Coordinator shall be appointed officers for a term of at least two (2) years with no term limits.

Section 2. The duties of the Merchandise Coordinator will include purchasing, marketing, distributing, cataloging and inventorying promotional items. Items will be purchased only after approval by the Association or the Board of Directors.

Section 3. The duties of the Resource Coordinator will include purchasing, marketing, distributing, cataloging and inventorying educational materials; maintain an inventory log of educational materials available and report to membership for recommendations of educational materials for purchase. Such purchases will be authorized by the members of the Association. In addition, the Resource Coordinator shall work with the Vice-President to maintain the website and other social media.

Section 1.
The President shall appoint committee members unless otherwise directed by these bylaws. The committee members shall elect the committee chair, unless otherwise directed by these bylaws. Committees may include members of the Board of Directors. The Board of Directors shall consist of all elected and appointed officers. Committee chairs shall submit a report of committee activities at each regular meeting of the Association.

Section 2. The Program Committee shall recommend speakers and programs for all regular meetings to further the Purpose and Objectives of the Association. The Program Committee will also assist to plan the Fall Festival of Learning. The Chair of this committee shall be the First Vice-President.

Section 3. The Finance Committee shall make recommendations regarding the financial direction of the Association. The Finance Committee shall review the annual financial report of the Treasurer and assist in this preparation. The Finance Committee shall meet at least annually. The Chair of this committee shall be the Treasurer.

Section 4. The Membership and Publicity Committee shall recruit new members for the association and promote the Purpose and Objectives of the Association. The Chair of the committee shall be the Vice-President.

Section 1. The regular meetings of the Association shall be held quarterly at times and dates determined collectively by the Board of Directors

Section 2. There shall be an annual meeting (at a designated monthly meeting time, or as otherwise specified) in the last quarter of the calendar year and shall be for electing officers (when terms are expired), receiving reports from the officers and committees of the Association and for any other business that may arise

Section 3. Special meetings may be called by the President or by written request of ten (10) members of the Association. The purpose of the special meeting shall be stated in the call and a minimum of five (5) days’ notice shall be given.

Section 1.
When officer’s terms are expiring, a Nominating Committee will be formed. At the meeting prior to the “annual meeting”, a Nominating Committee shall volunteer from the Association.

Section 2. It shall be the duty of the committee to nominate candidates for the offices to be filled prior to the election, which shall occur on the last general meeting of the calendar year. It will be the responsibility of the Nominating Committee to determine that all candidates are members in good standing prior to being placed on the ballot. Any member in good standing may nominate from the floor any member in good standing to fill any office being vacated.

Section 3. Ballots will be cast and counted in the last quarter of the election year at a designated and announced meeting. In the event of a tie vote, the President will cast his/her vote to break the tie.

The rules contained in the current edition of “Robert’s Rules of Order Newly Revised” shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Association may adopt.

These bylaws may be amended at any regular meeting of the Association by a two-thirds (2/3) vote of Members present provided the proposed amendment has been submitted in writing at least thirty (30) days prior to the start of the regular meeting. In no event, however, shall any such amendment authorize activities not to be carried on by a corporation exempt from federal taxation under Section 501 (3) of the Internal Revenue Code or (ii) by a corporation to which contributions are deductible under Section 170 (2) of the Internal Revenue Code.

Prior Revision approved June 10, 2005
Prior Revision approved February 11, 2011
Proposed amendments created 11/7/2012
Proposed amendments modified 11/9/2012
Proposed amendments approved 12/14/2012
*Current Revision created 10/27/ 2017                                        

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